- Direct report to Project Manager.
- Updating every quarterly on all organization charts, project directory and weather and manpower records for monthly project report submission.
- Attentive to answer and screen all incoming calls, manage office equipment like online printers, scanners, wifi, staff computers and communicate with the office HR department for assistance whenever necessary.
- Handle worker’s monthly salary, supplier’s payment, monthly petty cash, preparing site working pass, induction records, assist in preparing correspondence to project consultants, clients, sub-contractors, filing of all delivery orders and documents in a systematic order for annual site and government audits.
- Handle site staff’s monthly timesheet, leave application, OT application and approval and onboarding for new staff.
- Circulate to site staff site correspondence and ensuring their timely endorsement and filing to meet company’s ISO requirement.
- Understanding worker’s pay policy. Prepare, process and complete worker’s salary by deadline to ensure accuracy and timely submission to HQ.
- Updates foreign worker’s address to ensure workers have proper registered address, ensure workers attend courses as scheduled, ensure proper handling of work permit card & passport.
- To assist in arranging workers dormitory, transportation for the workers.
- Able to assist site staff in ordering of hardware materials and keep proper records i.e. requisition form and DO.
- To manage and resolve conflicts, feedback and complaints pertaining to project.
- Liaison between internal and external party for any projects issues.
- Prepare circulars, letters, notices and updates on work progress.
- Coordinate with clients, residents, government bodies and any party as directed.
- Attend meeting or dialogue sessions when necessary.
- To report and obtain Management approval/permission for any proposal of action plan pertaining to project matter.
- Coordinate and prepare site staff and workers courses.
- Ensure proper filling for all documents.
- Assist other general administrative support to the project team.
- Perform other duties as assigned.
- At least 1 Workforce Skills Qualification (WSQ) Statement of Attainment is preferrable.
