- Update organization charts, project directory, weather, and manpower records quarterly for monthly project report submissions.
- Answer and screen all incoming calls, raise purchase orders for stationery, manage site office supplies and equipment such as online printers, scanners, Wi-Fi, and staff computers, and communicate with the HR department for assistance when needed.
- Handle workers’ monthly salaries, supplier payments, petty cash, site working passes, induction records, assist in preparing correspondence to project consultants, clients, and subcontractors, and file all delivery orders and documents systematically for annual site and government audits.
- Manage site staff’s monthly timesheets, leave applications, overtime applications and approvals, and onboarding for new staff.
- Distribute site correspondence to site staff, ensuring timely endorsement and filing in accordance with the company’s ISO requirements.
- Understand the workers’ pay policy and prepare, process, and complete workers’ salaries by the deadline, ensuring accuracy and timely submission to HQ.
- Update foreign workers’ addresses to ensure proper registration, ensure workers attend scheduled courses, and handle work permit cards and passports properly.
- Assist in arranging dormitory accommodations and transportation for workers.
- Assist site staff in ordering hardware materials and maintaining proper records such as requisition forms and delivery orders.
- Manage and resolve conflicts, feedback, and complaints related to the project.
- Act as a liaison between internal and external parties for any project-related issues, coordinating with clients, residents, government bodies, and other relevant parties.
- Prepare circulars, letters, notices, and work progress updates.
- Attend meetings or dialogue sessions as necessary.
- Report and seek Management approval/permission for any proposed action plans related to project matters.
- Coordinate and prepare courses for site staff and workers.
- Ensure proper filing of all documents.
- Provide general administrative support to the project team.
- Perform other duties as assigned.
- At least one Workforce Skills Qualification (WSQ) Statement of Attainment is preferred.
